VILLAGE OF ELMWOOD
Board of Trustees Regular Meeting
July 19, 2017
The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, July 19, 2017 at the Village Office. Trustees present were Anderson, Baer, Hovick, and Krass, with Chairperson Wray presiding. The meeting was called to order at 7:00 p.m. Chairperson Wray declared that a current copy of the Nebraska Open Meetings Act was posted. All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Notice of the meeting was given in advance thereof by posting in (3) three public places (the Post Office, Village Office, and Elmwood Convenience Store).
Visitors present included Ryan Anderson, Sydney Anderson, Linda Blunt, Deanna Sporhase, Pat Beckmann, Ryan Knippelmeyer, Ken Kunz, Lou Allgayer, Ben Kastens, Terry Bevans, Kevin Huxhold, Kyle Huxhold, Margaret Smith, Kathy Goerlitz, B.J. Burrows, Tim Callaway, Ed Blunt, , and David Drevo. Minutes were taken by Clerk/Treasurer Connie Carlton.
Motion by Anderson to approve the minutes of the July 5, 2017 Regular Board Meeting with corrections; second by Hovick. Vote: Yes: All. No: None. Motion approved.
PUBLIC COMMENT: Terry Bevans commented regarding weeds, rock, and a damaged tree on the south side of B Street.
REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Streets: The cost of jetting the tube under Hwy 1 will cost $1,625.00. Motion by Baer to approve the jetting of tube at a cost of $1,625.00; second by Hovick. RCV: Yes: All, No: None. Motion approved. Ed will add an orange flag at stop sign located on SE corner of N 1st/G Streets. Park: New park equipment bid letting has been advertised. Reflectors have been added to NE corner. SE culvert large hole has been filled. The trail has been sprayed for weeds. Upcoming events in the park include Bubble Soccer on Sept 10th, Harvest Moon Run on Sept 15th, and Market-2-Market on Sept 30th. Library: No report. Water: WNL. Sewer: Sampling complete. The two-day sewer jetting of mains will cost $4,350.00, up from $3,500 last year. Motion by Hovick to approve $4,350.00 for the two-day jetting of mains pending budget approval; second by Krass. RCV: Yes: All, No: None. Motion approved. Planning/Zoning: Ben Kastens, Chairperson for the Planning Committee said the permits for tonights meeting were approved. Safety Committee: Annual inspection was completed by Baer and Hovick. One concern that was discussed was the Library battery recycling which could be a possible fire hazard. The library will be notified. Copies of the Safety Committee findings are available at the village office.
Correspondence: A letter from Ryan Anderson of RUTALKN, Inc. was read by Chairperson Wray.
Old Business: There were no public or board comments regarding access or the closing of “C Street” in Trail Ridge Subdivision.
Page 2 – July 19, 2017 Minutes Cont.
New Business: Chairperson Wray welcomed to Elmwood Ryan Knippelmeyer, Elmwood-Murdock Superintendent. House building permit @ 312 North 4th St for Dale & Sharon Kunz – Motion to approve the building permit for Dale & Sharon Kunz at 312 North 4th St by Krass, with second by Hovick. RCV: Yes: All, No: None. Motion approved. Fence permit at 316 West E St for David Baer – Motion by Hovick to approve the fence permit for 316 West E St as presented with second by Krass. Anderson voiced concern regarding the amount of greenspace and the nuisances on the property. RCV: Abstain: Baer, Yes: Hovick, Krass, No: Anderson, Wray. Motion not approved.
Presentation of Claims for Payment: American Exchange Bank $5,000.00 (July Street Loan); Black Hills Energy $122.15 (Natural Gas Utilities); Capital City Refuse $918.78 (Clean-Up Day Refuse); Midwest Labs $185.98 (Lab Testing Supplies); NE Dept of Revenue $1,648.24 (June Sales/Use Tax); NERWA $280.00 (Education); Olsson Assoc $3,360.35 (Engineering); One Call Concepts $46.17 (Utility Locates); Payroll $2,880.55 (July 12 Payroll); US Treasury $2,097.56 (June Federal Payroll Tax); Verizon $67.93 (Cell Phone Expense); WireBuilt Co $29.00 (Monthly Texting Alerts). Motion by Anderson to approve the claims as presented for payment; second by Hovick. RCV: Yes: Anderson, Hovick, Baer, Krass, Wray. No: None. Motion approved.
Motion by Hovick to enter Executive Session for the annual employee evaluation and for the prevention of needless injury to the reputation of the individual; second by Baer. RCV: Yes: Baer, Anderson, Hovick, Krass, Wray; No: None. Executive session convened at 7:52 p.m. Baer then asked if employee would like evaluation to take place in open session which was denied. Chairperson Wray announced the purpose of closed session as noted above. Motion by Hovick to leave executive session with second by Anderson. RCV: Yes: Krass, Hovick, Anderson, Baer, Wray; No: None. Executive session was closed at 8:05 p.m.
Motion by Wray to increase clerks’ wage by 2.5% from $18.43/hr to $18.89/hr; second by Anderson. RCV: No: Krass, Hovick, Baer; Yes: Anderson, Wray. Motion not approved. Motion by Hovick to reevaluate employee at 120 days out; second by Anderson. RCV: Yes: Krass, Anderson, Hovick, Anderson, Baer. Motion approved.
There being no further business, the meeting was adjourned at 8:08 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the July 19th meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty four hours prior to said meeting.
Connie Carlton, Clerk/Treasurer Pat Wray, Chairperson