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Board of Trustees Regular Meeting


August 16, 2017



The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, August 16, 2017 at the Elmwood City Hall. Trustees present were Anderson, Baer, Hovick, and Krass with Chairperson Wray presiding. The meeting was called to order at 7:00 p.m.  Chairperson Wray stated that a current copy of the Nebraska Open Meetings Act was posted and that additional meeting documents were available.  All signed the “Notice of Acknowledgement of Meeting”.  A copy of the proof of publication, as well as the Chairman and Trustees’ acknowledgement of receipt of notice, are on file. Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Chairperson Wray stated that the meeting was being recorded.  Visitors present included Lt. Larry Burke, William Andrew, Bill Connour, Lou Allgayer, Suzie Allgayer, Kenneth Kunz, David Ernst, Trenton Shrader, Theresa Brown, Terry Carlton, Sharon Rorie, Genine Hovick, Eugenia Bornemeier, and Ed Blunt. Minutes were taken by Clerk/Treasurer Connie Carlton.



Motion by Anderson to approve the minutes of the August 2, 2017 Regular Board Meeting as presented, with second by Hovick. RCV: Yes: All. No: None. Motion approved. 



PUBLIC COMMENT:  No comments were voiced at this time. 



REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES:  Streets:  The pothole at 6th/C Street was repaired. Park: Awarding of playground equipment bid contract. Motion by Anderson to approve awarding the contract for playground equipment to Creative Sites; second by Wray. RCV: Yes: All, No: None. Motion approved. Library: Motion by Krass to approve the library A/P report as presented with second by Baer. RCV: Yes: All, No: None. Motion approved.  Water: July Water Rate Study Report was presented to the Board.  No action taken. Sewer:  Motion by Anderson to approve the purchase of a new pump plus install from HTM Sales for the amount of $5,226.00; second by Wray. RCV: Yes: Krass, Baer, Anderson, Wray; No: Hovick. Motion approved.  Planning/Zoning: No Report.



Old Business: The new fence permit application form/process was reviewed. No action taken at this time.



New Business:  A variance for the 312 North 4th Street building permit was discussed.  Motion by Baer to grant the variance for 312 North 4th Street contingent upon the receipt of a notarized letter approving of the change by both parties involved; second by Krass.  RCV: Yes: All, No: None. Motion approved.  Lt. Burke of the Cass County Sheriff’s Dept spoke with regard to the contracting of services for patrol of the village. The cost for a deputy is $35.26/hr or an 8.5 hr/wk contract for a total of $15,584/year. The “Neighborhood Watch” program will be reinstituted and Matt Jarvis will speak at the September 6th meeting in regard to this.  William Andrew of the USPS discussed the upcoming changes to the postal delivery route and post office boxes; the 19 affected patrons will receive a letter in the next week asking them to install a mailbox or pay for a post office box.  The post office will not deliver to the Trail Ridge Subdivision unless a 15-unit box is installed on-site. 



Page 2 – August 16, 2017 Minutes Cont.



Presentation of Claims for Payment: American Exchange Bank $5,000 (Street Loan); Black Hills Energy $123.35 (Natural Gas Expense); Columbus Telegram $71.46 (Minute Publications; Elmwood Equipment $79.13 (Repair equipment); Elmwood Small Engine $10.10 (Street Supplies); LONM $1,174.00 (Membership Dues); Meeske Hardware $13.99 (Supplies); Midwest Farmers Cooperative $267.83 (Fuel/Chemical Expenses); Midwest Labs $442.53 (Lab Testing Supplies); Municipal Supply $54.87 (Water supplies); NE Dept of Revenue $1,760.02 (July Sales/Use Tax); Omaha World Herald $536.50 (Park Publication); Pat Wray $83.74 (Copies); Aug 9th Payroll $2,899.27; (Rutalkn $2,004.00 (Construction Costs); US Treasury $2,313.66 (payroll deposit); Verizon $67.93 (cell phone); WireBuilt Co $29.00 (Text Alert Service). Motion by Anderson to approve the claims as presented for payment; second by Baer. RCV: Yes: Anderson, Hovick, Baer, Krass, Wray. No: None. Motion approved.



Motion by Anderson with second by Baer to enter Executive Session for the purposes of the prevention of needless injury to the reputation of an individual and for the protection of the public interest. Chairperson Wray repeated reasons for entering Executive Session.  No RCV taken. Motion by Hovick with second by Krass to exit Executive Session; RCV: Yes: Anderson, Wray; No: Hovick, Krass, Baer.  As stated since no RCV taken to enter Executive Session, then there was no need to exit Executive Session.



There being no further business, the meeting was adjourned at 8:48 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the August 16th meeting of the Board of Trustees, and was available to the public within ten working days.  All proceedings were contained in the agenda for at least twenty four hours prior to said meeting.





_________________________________                ____________________________________


Connie Carlton, Clerk/Treasurer                             Pat Wray, Chairperson


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