VILLAGE OF ELMWOOD
Board of Trustees Regular Meeting
February 7, 2018
The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, February 7, 2018 at the Elmwood Village Hall. The meeting was called to order at 7:02 p.m. Chairperson Wray stated that a current copy of the Nebraska Open Meetings Act was posted, and that additional meeting documents were available to guests. Roll Call was answered by Miki Bruns, Trenton Shrader, Brandon Collins, Julie Anderson, and Pat Wray, all replying “yes”. All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file. Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store). Minutes were taken by Connie Carlton, Clerk/Treasurer.
Approval of Minutes: Motion by Collins to approve the minutes of the January 17, 2018 Board as presented with second by Bruns. RCV: Yes: Anderson, Collins, Shrader, Bruns, Wray; No: None. Motion approved 5-0.
Approval of Claims for Payment: American Exchange Bank $5,000.00 (Street Loan Pymt); Black Hills Energy $754.49 (Dec-Jan Natural Gas); Bromm Lindahl Freeman-Caddy & Lausterer $625.00 (Atty Retainer Fee); Cass County Refuse $65.00 (Jan Refuse); Columbus Telegram $124.24 (Publication Expense); Midwest Farmers Coop $169.05 (Jan Fuel Expense); Midwest Labs $180.75 (Lab Testing); NE Public Health Environmental Lab (Water Lab Tests); NE Dept of Revenue $1,481.16 (Dec Sales/Use Taxes); OPPD $4,027.22 (Dec-Jan Electricity Expense); Payrolls: $2,891.55 (Jan 24th) and $3,655.22 (Febr 7th); Utility Service Co. $2,196.47 (Water Tower Maintenance Contract); Verizon Wireless $68.16 (Dec-Jan Cell Phone); Windstream $142.57 (Dec-Jan Telephone Expense); WireBuilt Co. $29.00 (website; texting alerts). Motion by Bruns with second by Anderson to approve the claims as presented for payment. RCV: Yes: Collins, Shrader, Bruns, Anderson, Wray; No: None. Motion approved 5-0.
New Business: a. The One & Six Year Street Plan Public Hearing was called to order at 7:10 p.m. Resolution No. 02072018 was introduced by Anderson, who moved its adoption, seconded by Collins, “WHEREAS, the Village Street Superintendent has prepared and presented a One Year and Six Year Plan for Street Improvement Program for the Village of Elmwood, and WHEREAS, a public meeting was held on the 7th day of February, 2018, to present this plan and there were no objections to said plan; THEREFORE, BE IT RESOLVED BY THE Chairperson and Village Board of Trustees of Elmwood, Nebraska, that the plans and data as furnished are hereby in all things accepted and adopted.” Upon roll call vote as follow: Aye: Bruns, Shrader, Collins, Anderson, Wray; Nay: None. Motion adopted 5-0. b. The 2017 Audit Report was presented by Michael Hoback, CPA of Almquist, Maltzahn, Galloway & Luth, P.C. c. Building permit for a new home to be built by OnCenter Construction at 487 West B Street – Motion by Shrader to approve the building permit for 487 West B Street conditional upon developer and planning committee approval; second by Bruns. RCV: Yes: Bruns, Shrader, Collins, Anderson, Wray; No: None.
Motion approved 5-0. d. Building permit for an outbuilding by Michael Winter at 221 North 1st Street – Motion by Shrader to approve the building permit for 221 North 1st Street with second by Collins. RCV: Yes: Bruns, Shrader, Collins, Anderson, Wray; No: None. Motion approved 5-0. e. Conditional Use Permit “Tax Lot 23” as Administrative Subdivision, located in the SW ¼ of the SW ¼ of Section 16-T10N-R10E, of the 6th P.M., Cass County, Nebraska – Motion by Collins to approve the conditional use permit for “Tax Lot 23” with second by Anderson. RCV: Yes: Anderson, Bruns, Collins, Wray; No: None; Abstain: Shrader. Motion approved 4-0.
Unfinished Business: a. Ordinance No. 2018-003 – An ordinance to establish the amount of certain fees and taxes charged by the Village of Elmwood for various services including, but not limited to: Building Permit & Infrastructure Fees, Zoning Fees, Occupation Tax, Public Records, Response to Code Violations & Other incidents, Annual Fees and Licenses, Returned Check Fee; Municipal Utilities including Water and Sewer for Residential Users and Commercial Users (Including industrial users) of the Village of Elmwood and to provide the effective date hereof, and ordering the publication of the ordinance in pamphlet form. Motion by Shrader to approve Ordinance No. 2018-003; second by Bruns. RCV: Yes: Collins, Shrader, Bruns, Anderson, Wray. Motion approved 5-0. b. Action on Village Atttorney – Motion by Shrader to end our relationship with Clements & Drevo, Attys. as cases transition to new village attorney; second by Bruns. RCV: Yes: Anderson, Collins, Shrader, Bruns, Wray; No: None. Motion approved 5-0.
REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street: Snow removal completed. The NE Dept of Roads will complete a study regarding crosswalks at 4th/E Street and 4th/D Street. Park: Marie Gregoire applied for a $40,000 grant from Cass County Tourism. Upcoming Fall events in the park include a Dog Expo, Harvest Moon Hustle, and Market-2-Market. Library: Motion by Bruns with second by Shrader to approve the accounts payable report and January minutes as presented. RCV: Yes: Shrader, Bruns, Anderson, Wray; No: None; Abstain: Collins. Motion approved 4-0. Water: WNL. An estimate for work to be completed at the water plant was presented to the Board for review. Action will be taken at a future meeting. Sewer: WNL. Planning/Zoning: The frequency of meetings was discussed due to the increase in workload.
Future Agenda Items: Revisit building codes. Fence permit revision. Action for State Dept of Roads to provide crosswalks on the South side of 4th/E Streets and the North side of 4th/D Streets. Implement franchise fees for outside services to Village. Hire part-time maintenance assistant. Present new Board of Trustee applicant.
Correspondence: Petition by Genine Hovick vs Village of Elmwood; seeking records request reimbursement.
Executive Session: Motion by Shrader to move into closed session for the purpose of discussing impending litigation, which was seconded by Collins. Wray restated the motion to go into closed session for the purpose of discussing impending litigation. RCV: Yes: Anderson, Collins, Shrader, Bruns, Wray. Motion approved 5-0. Wray restated the purpose of closed session was to discuss impending litigation and the session commenced at 9:11 p.m. The Board reconvened in open session at 9:22 p.m.
There being no further business, the meeting was adjourned at 9:23 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the February 7th meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.
Connie Carlton, Clerk /Treasurer Pat Wray, Chairperson