VILLAGE OF ELMWOOD
Board of Trustees Regular Meeting
February 21, 2018
The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, February 21, 2018 at the Elmwood Village Hall. The meeting was called to order at 7:00 p.m. Acting Chairperson Anderson stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Miki Bruns, Trenton Shrader, Brandon Collins, and Julie Anderson . All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file. Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store). Minutes were taken by Connie Carlton, Clerk/Treasurer.
Approval of Minutes: Motion by Bruns to approve the minutes of the February 7, 2018 Board meeting as presented with second by Collins. RCV: Yes: Shrader, Bruns, Collins, Anderson; No: None. Motion approved 4-0.
Approval of Claims for Payment: Almquist, Maltzahn, Galloway & Luth, P.C. $255.00 (Accountant Expense); American Legion Post 247 $30.00 (Office Flag); Black Hills Energy $781.34 (Jan-Febr Natural Gas); Core & Main $1101.12 (Water Meters/Supplies); HOA Solutions $878.25 (Contract Labor); NE Dept of Revenue $1,615.01 (Jan Sales/Use Tax); Office Depot $489.69 (Office Supplies); Payroll $2,876.50 (Febr 21 Payroll); The Cass County Treasurer $1,982.70 (Special Recall Election); US Treasury $2,357.58 (Jan Federal Payroll Deposit); Verizon $69.07 (Jan Cell Phone Expense). Motion by Shrader with second by Bruns to approve the claims as presented for payment. RCV: Yes: Collins, Shrader, Bruns, Anderson; No: None. Motion approved 4-0.
New Business: a. Appointment of Chairperson and Vice-Chairperson – Motion by Shrader with second by Collins to appoint Julie Anderson as Chairperson. RCV: Yes: Shrader, Bruns, Collins; No: None; Abstain: Anderson. Motion approved 3-0. Motion by Collins with second by Bruns to appoint Trent Shrader as Vice-Chairperson. RCV: Yes: Bruns, Collins, Anderson; No: None; Abstain: Shrader. Motion approved 3-0. Notice of Board Member vacancy to be posted. b. Petition Genine Hovick vs. Village of Elmwood – Motion by Shrader to move Item b under New Business to end of meeting; second by Collins. RCV: Yes: Bruns, Shrader, Collins, Anderson; No: None. Motion approved 4-0. c. Eric Beiermann of Olsson Associates introduced himself to the Board members. The Board received information regarding future drainage projects, and it was decided to meet in the future to look at options. d. Discussion of annual Elmwood Clean-Up day to be held June 2nd. Electronics recycling will be available along with possible paper shredding, and cleaning of Main Street. e. The PT Maintenance Help position will be posted. f. The Board will use a new form for tracking future agenda items, projects, and goals.
Unfinished Business: a. Discussion/Action of HOA proposal for repairs to water plant – Motion by Shrader with second by Bruns to move discussion/action to next meeting on March 7th. RCV: Yes: Collins, Bruns, Shrader, Anderson; No: None. Motion approved 4-0. b. Final changes to Ordinance book will be sent to recodification service. c. Public Speaking Guidelines proposed forms were given to board members, and will be placed on the March 7th agenda for discussion and action. d. Ed will look into costs for replacing door in village office. e. Letters were sent from the Village attorney denying the tort claims filed by Terry Bevans, and Tim and Cathy Callaway.
REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street: Two loads of chips will be ordered. Park: May need additional seeding around play area in Spring; and an oak tree will be planted. Library: No Report. Water: Coliform testing WNL. Sewer: A 24-hour composite test was completed today. Planning/Zoning:
Public Comment Period: Bill Connour of 133 N 4th voiced his opinion regarding public speaking. Jeremy Menagh of 209 West D Street inquired about the alley behind his house. Elissa Menagh of 209 West D Street would like to see additional “Stop” signs on D Street because of a safety issue. Shrader stated that the NE Dept of Roads would be doing an assessment in the next couple of weeks for crosswalks and would be able to look at “D” Street.
Future Agenda Items: Building permit revisions. Nuisance issues/action. Public comment protocol. HOA discussion/action for water plant repairs.
Executive Session: Shrader moved; seconded by Bruns, to enter into Executive Session for the purpose of discussing impending litigation by Genine Hovick request for records reimbursement; Petition by Genine Hovick vs Village of Elmwood. RCV: Yes Bruns, Shrader, Collins, Anderson; No: None. Motion approved 4-0 to enter Executive Session at 8:34 p.m.
Anderson restated the motion to go into Executive Session for the purpose of discussing impending litigation by Genine Hovick request for records reimbursement; Petition by Genine Hovick vs Village of Elmwood. Executive Session was exited at 8:59 p.m.
The Board reconvened in open session at 8:59 p.m. Shrader moved to authorize counsel to negotiate settlement of $493.00 with dismissal of (Petition by Genine Hovick vs Village of Elmwood) case w/prejudice and sign release; second by Bruns. RCV: Yes: Shrader, Bruns, Collins, Anderson; No: None. Motion approved 4-0.
There being no further business, the meeting was adjourned at 9:17 p.m. I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the February 21st meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.
Connie Carlton, Clerk /Treasurer Julie Anderson, Chairperson