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Board of Trustees Regular Meeting


March 7, 2018



The Village of Elmwood Board of Trustees met in Regular Session on Wednesday, March 7, 2018 at the Elmwood Village Hall. The meeting was called to order at 7:00 p.m.   Chairperson Anderson stated that a current copy of the Nebraska Open Meetings Act was posted; additional meeting documents were available. Roll Call was answered by Trenton Shrader, Brandon Collins, and Julie Anderson; Miki Bruns entered the meeting at 7:07 pm.  All signed the “Notice of Acknowledgement of Meeting”. A copy of the proof of publication, as well as the Chairperson and Trustees’ acknowledgement of receipt of notice, are on file.  Notice of the meeting was given in advance thereof by posting in three (3) public places (the Post Office, Village Office, and Elmwood Convenience Store).  Minutes were taken by Connie Carlton, Clerk/Treasurer.



Approval of Minutes:  Motion by Collins to approve the minutes of the February 21, 2018 Board meeting as presented with second by Shrader. RCV: Yes: Shrader, Collins, Anderson; No: None; Absent: Bruns.  Motion approved 3-0. 



Approval of Claims for Payment: Almquist, Maltzahn, Galloway & Luth, P.C. $6,575.00 (Audit Expense); American Exchange Bank $5,000.00 (Street loan pymt); Bromm LIndahl Freeman-Caddy $1,149.00 (Atty Expense); Cass County Refuse $65.00 (Refuse Service); Columbus Telegram $35.86 (Publication Expense); D.R. Ortlieb Trucking $145.37 (Street surface material); Elmwood Public Library $1,666.67 (March Allotment); KCCB $100.00 (Membership Dues); Meeske Ace Hardware $20.36 (Supplies); Midwest Farmers Coop $168.62 (Febr Fuel Expense); OPPD $3,901.60 (Jan-Febr Electricity Expense); Payroll $3,250.81 (March 7th Employee Payroll); The Aldrich Foundation $25.00 (Membership Dues); Windstream $139.59 (Jan-Febr Telephone Expense). Motion by Shrader with second by Collins to approve the claims as presented for payment. RCV: Yes: Collins, Shrader, Anderson; No: None; Absent: Bruns. Motion approved 3-0.



New Business: a. Action Presenting Proposed New Board Member – Chairperson Anderson introduced Kathy Goerlitz to the Board of Trustees as her nomination to replace Pat Wray. Motion by Collins with second by Shrader to accept Kathy Goerlitz as the new board member. RCV: Yes: Bruns, Collins; Shrader, Anderson; No: None. Motion approved 4-0. b.  Action for Park Light Pole to be Relocated was tabled until March 21st board meeting.  c. Discussion/Action for Animal License/Vaccination Day was set for April 28th from 9:00 am until 11:00 am.  Nail trimming will be available along with licensing and vaccinations of pets.  d. Aerial Imagery Acquisition Project will be placed on the budget list for the future.  e. Neighborhood Watch Team Clean Up the Streets Project was scheduled for Saturday, April 21st, 9:00 am – Noon. T.E.A.M. Clean Up Parks will be scheduled for Thursday, May 31st; 10 T-shirts available for volunteers. The Village Throw Away Day (formerly Clean Up Day) is scheduled for Saturday, June 2nd; 8:00 a.m. until Noon. KCCB will be coordinating small electronics recycling; Paper Tiger Shredding will be available. 






Unfinished Business:  a. Discussion/Action of HOA  proposal for repairs to water plant – Motion by Shrader with second by Bruns to accept bids for 14 days for the scope of work as outlined by HOA. RCV: Yes: All; No: None. Motion approved 4-0.  b. Discussion of alley located between 2nd-3rd/C-D St will be tabled until K2 Construction bids alley grading and Railroad Avenue repair.



REPORTS OF BOARDS, COMMISSIONS, AND COMMITTEES: Street:  Will call to schedule street striping after clean up day. Park: Will look at adding woodchips temporarily for walkway over mud. The water fountain needs replacing; and repairs are being made to restrooms.  Trustee Bruns gave an update to the gazebo grant. Library:  Motion by Bruns with second by Collins to approve the claims as presented for payment.  RCV: Yes: Shrader, Collins, Bruns, Anderson. Motion approved 4-0. Water: A total of 65 reminders were sent to late customers and 25 orange cards placed on doors at end of month. Sewer: The 24-hour composite test was WNL. Planning/Zoning: A workshop will be held with the Board of Trustees to discuss changes to building codes March 20th at 7:00 p.m.  The next Planning Committee meeting will be held Thursday, March 29th at 6:30 p.m.



Public Comment Period:  Comment was received regarding state right-of-way on mainstreet.  It was suggested that a drawing of the future gazebo for the park be displayed when available.



Future Agenda Items:  New Board Member Oath of Office; Park Light Pole Placement.



There being no further business, the meeting was adjourned at 8:28 p.m.  I, the undersigned Clerk/Treasurer hereby certify the foregoing is a summary of all matters discussed at the March 7th meeting of the Board of Trustees, and was available to the public within ten working days. All proceedings were contained in the agenda for at least twenty-four hours prior to said meeting.





_________________________________                ____________________________________


Connie Carlton, Clerk            /Treasurer                              Julie Anderson, Chairperson


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