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VILLAGE OF ELMWOOD

BOARD OF TRUSTEES

September 16, 2020 – 7:00 PM

REGULAR BOARD MEETING MINUTES

Meeting Held at Elmwood Village Hall

The Village Board of Trustees met in regular session on Wednesday, September 16, 2020. Chairperson Miki Bruns called the meeting to order at 7:00pm. Bruns stated that a current copy of the Nebraska Open Meetings Act was posted. Roll Call was answered by Becky Kicak, Pat Wray, Jared Blunt, Miki Bruns and Dave Ernst at 7:01

Kicak made a motion, seconded by Wray to approve the September 2, 2020 Minutes. RCV: Yes: All. Motion approved 5-0.

Wray made a motion, seconded by Kicak to approve the Claims for September 16th and payroll for August 31st – September 13th. Claims: Bauer Underground $220,059.00, Black Hills Energy $175.74, Blue Valley Public Safety, Inc $2,460.00, Core & Main LP $245.78, D.R Ortlieb Trucking $482.81, Frontier Cooperative $243.77, JEO Consulting Group Inc. $1,125.00, Meeske Ace Hardware $60.10, Midwest Laboratories, Inc. $131.33, Municipal Supply $360.32, NE Public Health Environmental Lab $46.00,  Office Depot $161.62, Randy Voss $57.15, THIELE GEOTECH, Inc. $2,322.00, Verizon Wireless $54.49, WireBuilt Company $29.00, Payroll $6,049.85        RCV: Yes: All. Motion approved 4-0

New Business

Discussion/Action Amend the Budget 2019-2020                                                                                                                                                

Board members had discussion on the budget and agree that everything looks good. Motion made by Wray to amend the 2019 – 2020 budget, Second by Kicak to approve the 2020-2021budget.  RCV: Yes. All. 5-0                                                                                                                                    

Discussion/Action Approval of 1% increase for 2019-2020                                                                                                                                      

 The board Discussed the 1% increase and Ernst made a motion to approve the 1% increase, Second by KicakRCV: Yes.All. 5-0                                                                                                                                                                                           

Discussion/Action Budget 2020-2021                                                                                                                                                                       

The board discussed the library’s increase and the overall budget. Ernst stated that the budget is similar to last year’s budget. Motion made by Kicak, Second by Blunt. RCV: Yes. All. 5-0                                                                                                                                   

Discussion/Action Resolution No. 09162020                                                                                                                                                     

Kicak made a motion to waive the 3 readings, Second by Wray.  RCV: Yes. All. 5-0                                                                                          

Kicak read Resolution No. 09162020 for setting the Property Tax Request for 2020-2021 Budget. Motion made by Ernst, second by Blunt to adopt the Resolution No. 09162020.      RCV: Yes. All. 5-0                                                                                                   

Discussion/Action Ordinance No. 2020-10 (curb cut)                                                                                                                                       

Bruns talked with the board about the changes she thought needed to be made to the Ordinance. Wray made a motion, Second by Kicak to approve the Ordinance with the changes made from Bruns, town lawyer and it needs to include a diagram showing how the tie ins should be. RCV: Yes. All. 5-0                                                                                                                                           

Discussion/Action Ordinance Fee Schedule (curb cut)                                                                                                                                        

Bruns showed the board that we already have a deposit/fee set for curb cut and it will remain the same.                                                         

Discussion/Action Resolution No. 09022020 – Dept. of Transportation                                                                                                                                

Tabled – Pending JEO’S Response with the 1 & 6 year plan.                                                                                                       

Discussion/Action Second street payment to Bauer Underground                                                                                                                  

The board looked over the payment break down and there were not any discrepancies.                                                 

Discussion/Action Moriah’s 90-day review                                                                                                                                                                

Bruns read Lenz’s reviews that the board members filled out. Kicak made a motion, second by Wray to raise Moriah’s pay from $18.00/hour to $19.00/hour effective as of 9/17/2020.  RCV: Yes. All. 5-0                                                                                         

Discussion/Action Ordinance No. 2020-11                                                                                                                                                                        

The board edited the Clerk/Treasurer pay on Ordinance 2020-11. Kicak made a motion to approve the changes in wages, Second by Wray. RCV: Yes. All. 5-0                                                                                                                                                                                        

Discussion/Action Keep Cass county Beautiful – Recycling                                                                                                                         

Tabled – until October 7th meeting.                                                                                                                                                                          

Discussion/Action Christmas Decorations                                                                                                                                                                 

Moriah is going to get more information from surrounding communities.                                                                                            

Discussion Lower Platte South Mitigation Plan                                                                                                                                                 

Bruns briefed the board on the booklet that the Lower Platte South put together and offered it to the board for review.                                                                                                                                                                                         

Discussion MAPA Survey                                                                                                                                                                                    

Bruns told the board that she took care of filling out the MAPA Survey.                                                                                                                     

Discussion/Action Prorate Elmwood Cultural Arts & Learning Center’s water bill                                                                                    

The board discussed the matter and came to the conclusion that Elmwood Cultural Arts & Learning Center will have to pay the minimum in which they were charged because everyone gets charged the base rate. Blunt made a motion to not prorate the bill, Second by Ernst. RCV: Yes. All. 5-0                                                                                                                                                                           

 Unfinished Business                                                                                                                                                                                    

Discussion Street Project                                                                                                                                                                                                                                                             

Bruns stated that the street crew closed off a couple more intersections. A few complaints of rock in people’s yards after all the rain we got, and Randy said that he will have a crew of guys out on Saturday racking the rock out of yards. Water Main break today in the area of the street project by the gas company. The gas company is in the process of lowering their gas lines in the ground to the East of E St.                                                                                                                                                                                                            

Discussion/Action Old Office Rental Agreement                                                                                                                                             

Tabled – Checking into the process of renting the building out.                                                                                              

Discussion/Action on bids for the 1994 pump replacement/repairs                                                                                                                               

Jeff and Ed presented the 2 bids that they have for the pump replacement. Ed stated that in the Layne Bid you get 2 pumps for about the same price as Sargent. Ed stated that he would suggest going with the Layne company. Kicak made a motion to approve the Layne bid for 2 high service replacement pumps, Second by Wray. RCV: Yes. All. 5-0                                                                                                                                               

Discussion/Action drop box at new office                                                                                                                                                         

The board discussed the placement spot at the new office for the drop box to be installed. Motion made by Kicak for Lenz to spend $1,000 on a new drop box, Second by Blunt. RCV: Yes. All 5-0                                                                                                 

Discussion Jeff’s water training                                                                                                                                                                              

Jeff signed up for the water class that will be December 1-3.                                                                                                  

Discussion/Action Monkey bars and park toys                                                                                                                                                

Bruns asked the Maintenance guys when the monkey bars will be moved. Ed said they will have it moved to the baseball field area in spring. The board will then put the other park toys up for auction with sealed bids.                                                                                                                                                                      

Reports of Boards, Commissions, and Committees                                                                                                                                  

Library: NONE                                                                                                                                                                                                                                          

Park: NONE                                                                                                                                                                                                          

Streets: Siren still isn’t working and the company is sending a tech back out to look at it again.                                                            

Water: Moriah will check out grant availability to switch our system over to radio reads.                                                                                                                                                                                   

Sewer: The last results sent into the lab came back great.                                                                                                      

Planning/Zoning: Meeting September 21,2020 @ 7pm located at new office.                                                                                                                                                                 

Public Comment:                                                                                                                                                                                                          

Correspondence:                                                                                                                                                                                                   

Future Agenda Items:                                                                                                                                                                                                 

Keep Cass County Beautiful                                                                                                                                                                          

Christmas Decorations                                                                                                                                                                                             

JEO – 1& 6 year plan                                                                                                                                                                                        

Resolution No. 09162020                                                                                                                                                                                        

Old Office Rental Agreement                                                                                                                                                                              

Firework Stand                                                                                                                                                                                                  

 Executive session                                                                                                                                                                                                                                      

Meeting adjourned at 8:47pm.

9-16-2020 Official Minutes

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