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VILLAGE OF ELMWOOD

BOARD OF TRUSTEES

February 17, 2021 – 7:00 PM

REGULAR BOARD MEETING MINUTES

Meeting Held at Elmwood Village Hall

The Village Board of Trustees met in regular session on Wednesday, February 3, 2021. Chairperson Miki Bruns called the meeting to order at 7:00pm. Bruns stated that a current copy of the Nebraska Open Meetings Act was posted. Roll Call was answered by Jared Blunt, Becky Kicak, Renee Holland, & Miki Bruns. Absent: Pat Wray

Minutes: Kicak made a motion, seconded by Holland to approve February 3, 2021 Minutes. RCV: Yes: Approved 4-0.

Holland made a motion, seconded by Kicak to approve the Claims for February 10-17, 2021 and Payroll for February 18,2021. RCV: Yes: Approved 4-0

Claims: Agri-Builders LLC. $1,000, Amazon $221.60, Black Hills Energy $685.52, Ed Blunt $40.53, BOK FINANCIAL $16,139.38, Bromm Lindahl Freeman-Caddy & Lausterer $145, Cline Williams $1,527.50, Jeff Clymer $60.36, Elmwood Cultural Arts $150, Frontier Coop $238.88, IRS $1,166.42, Intuit QuickBooks $5.25, Michael Todd & Company LLC. $214.60, Midwest Lab $192.05, NE Dept. of Revenue $1845.19, The Aldrich Foundation $25.00, Rice’s Auto Repair $355.82, U.S. Postal Service $182.00, Verizon $53.94, WireBuilt Company $29.00, Payroll $4521.77    RCV: Yes: Motion approved 4-0

New Business

Discussion/Action Business complaint on snow removal – Sheryl Vogt                                                                     

Sheryl did not attend the meeting. Miki contacted the state to see what they own and who is responsible for the clearing of the parking spaces on main street (Hwy 1). The state did clarify they own building face to building face and only plow white line to white line on Hwy 1. The parking spot clearing of snow is at the towns discretion on who cleans/plows that area. The board did discuss the matter and said that every other business on main street hires out someone to clear their parking area or they clean it themselves. Holland made a motion, second by Kicak that the property owners on Mainstreet (Hwy 1) are responsible for removing snow from building face to white line and that includes the parking spots on Mainstreet (Hwy1).   RCV: YES: Motion approved 4-0                                                                                                                                            

Discussion/Action Membership level for Keep Cass County Beautiful                                                                                  

Moriah asked the board members if they want to stay at the same membership level that the Village has been in the past years and the board agreed to stay at Gold Membership status of $100.                                                  

Discussion/Action baseball/softball concessions and restrooms – Aaron Clements                                                       

Aaron Clements and Marshal Vogt were present and wanted to ask the board if the baseball/softball league can still use the concessions/restrooms for the upcoming ball season. The leagues plan is to proceed as normal this season with a few changes to accommodate the Covid guidelines. The league plans on installing key code entry doorknobs on all the buildings to illuminate the excess of keys being made each year. Bruns asked when the season will start, and Aaron said typically practices start the first week in April and games start the first week of May. Board members gave the baseball/softball league the ok to use the concession stand and restrooms located by the ballfields.                                                                                                                                                                  

Discussion/Action Estimate for snow removal                                                                                                                               

Bruns contacted Agri Builders LLC for a bid on what the cost would be for snow to be hauled away on main street. She shared the cost with the board members. The bid is on hold pending if we get more snow.                                                              

Discussion/Action Permits building/ fence                                                                                                                                    

Bruns spoke with Mike Jensen and Mike Winters regarding training Jeff on setbacks for building permits and fences. The plan is to have Jeff mentored and trained so that he gets familiar and comfortable with the guidelines on approving building permits himself without any errors since building permits will start picking up with spring coming.                                                                                                                                                                                           

Discussion Interest payment to BOK FINANCIAL regarding sewer bond                                                                                

Moriah let the board know the payment of $16,139.38 to BOK FINANCIAL is the first payment of 2 for refinancing the USDA Sewer bond. Instead of paying a lump sum one time a year to the USDA bond we are now making 2 payments a year towards interest and one payment to the principal of the sewer bond to BOK FINANCIAL.                                                                                                                                                        

Discussion/Action Present Audit – Michael Hoback                                                                                                               

Michael Hoback from AMGL CPAs & Auditors presented the audit packet that they put together for the Village of Elmwood. Michael presented the finances to the board members and noted that we are sitting good across the board on our finances. There were two things he wanted Moriah to look into and address and those are having Jeff keep inventory for the water meters to present at the end of the year and making sure our bank account has enough security pledges to cover the account balance.                                                                                                     

Unfinished Business                                                                                                                                                                                   

No Unfinished                                                                                                                                                            

Reports/Boards, Commissions, and Committees                                                                                                                                  

Library: Blunt made a motion, Second by Kicak to approve January 4, 2021 Minutes. RCV: YES: Approved 4-0                                                                                                                                    

Park: No report                                                                                                                                                                      

Streets: No report                                                                                                                                                                         

Water: Ed couldn’t switch to liquid chlorine at the water treatment plant because when he contacted the state to let them know we had it set up and ready to go for their inspection they said we have to have an Engineer sign off on it. Ed contacted JEO about the situation and it would cost the town $5,000 just to have an Engineer make sure everything was set up correctly. Ed switched back to the chlorine tablets and we will make sure to add this to the Village budget for next year.                                                                                                                                                           

Sewer: No report                                                                                                                                                             

Planning/Zoning:  Next Meeting is February 18, 2021 @ 7:00pm Comprehensive plan, Housing Study & Zoning Ordinance.                                                                                                                                                                                          

Public Comment:                                                                                                                                                                                                          

Correspondence: Per the Municipality Book Bruns wants Moriah to make sure our computer has all the required virus protections it needs to run safely since people have been getting hacked lately.                                                                                                                                                                                                    

Future Agenda Items:                                                                                                                                                                                                

Comprehensive plan Ordinance                                                                                                                                                       

Zoning Ordinance                                                                                                                                                                                  

Sub-Division Ordinance                                                                                                                                                                      

Summer Help                                                                                                                                                                         

Meeting adjourned at 8:25 pm.

 

2-17-2021 Official Minutes 

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